Standard Planning Timeline
Standard Planning Timeline
Standard Planning Timeline
01
01
01
Inquiry Submitted
Inquiry Submitted
Inquiry Submitted
45+ days before departure (recommended)
45+ days before departure (recommended)
45+ days before departure (recommended)
02
02
02
Consultation Payment Link Issued
Consultation Payment Link Issued
Consultation Payment Link Issued
Within 48 hours
Within 48 hours
Within 48 hours
03
03
Initial Consultation Scheduled
Initial Consultation Scheduled
Within 48 hours after payment confirmation
Within 48 hours after payment confirmation
03
Initial Consultation Scheduled
Within 48 hours after payment confirmation
04
04
Invoice Issued
Invoice Issued
Within 48 hours
Within 48 hours
04
Invoice Issued
Within 48 hours
05
05
Initial Itinerary Delivered
Initial Itinerary Delivered
10–15 working days after consultation
10–15 working days after consultation
05
Initial Itinerary Delivered
10-15 working days after consulation
06
06
Revision Period
Revision Period
Varies depending on the revision scope
Varies depending on the revision scope
06
Revision Period
Varies depending on the revision scope
07
07
Final Itinerary Delivered
Final Itinerary Delivered
At least 10 days before departure
At least 10 days before departure
07
Final Itinerary Delivered
At least 10 days before departure
Urgency Fee Structure
Urgency Fee Structure
Urgency Fee Structure
For consultations booked less than 45 days before departure, an urgency fee applies according to the remaining time before travel.
For consultations booked less than 45 days before departure, an urgency fee applies according to the remaining time before travel.
For consultations booked less than 45 days before departure, an urgency fee applies according to the remaining time before travel.
Timeline Before Departure
Timeline Before Departure
Fee Adjustment
Fee Adjustment
Description
Description
45+ days
45+ days
45+ days
Standard Fee
Standard Fee
Standard Fee
Preferred timeline for optimal planning
Preferred timeline for optimal planning
Preferred timeline for optimal planning
30–44 days
30–44 days
+50%
+50%
Emergency timeline
Emergency timeline
15–29 days
15–29 days
+75%
+75%
Urgent timeline
Urgent timeline
14 days or less
14 days or less
+100%
+100%
Priority urgent timeline
Priority urgent timeline
Timeline Before Departure
Fee Adjustment
Description
30-44 days
+50%
Emergency timeline
Timeline Before Departure
Fee Adjustment
Description
15-29 days
+75%
Urgent timeline
Timeline Before Departure
Fee Adjustment
Description
14 days or less
+100%
Priority urgent timeline
Example:
Curated Standard (¥96,000) booked at 35 days before departure = ¥96,000 × 1.5 = ¥144,000
The Urgent fee applies to all the plans apart from the initial Consultation services.
Example:
Curated Standard (¥96,000) booked at 35 days before departure = ¥96,000 × 1.5 = ¥144,000
The Urgent fee applies to all the plans apart from the initial Consultation services.
Example:
Curated Standard (¥96,000) booked at 35 days before departure = ¥96,000 × 1.5 = ¥144,000
The Urgent fee applies to all the plans apart from the initial Consultation services.
Refund / Cancellation Policy
Refund / Cancellation Policy
Refund / Cancellation Policy
Cancellation fees apply based on project progress, not on the departure date:
No Cancellation fee before Zoom consultation scheduling is confirmed.
50% of Consult fee after Zoom scheduling is confirmed but before the consultation.
100% of Consult fee after the Zoom consultation is completed.
50% of Plan price after itinerary drafting has started.
No refunds after Final Itinerary Delivery has been delivered.
Cancellation fees apply based on project progress, not on the departure date:
No Cancellation fee before Zoom consultation scheduling is confirmed.
50% of Consult fee after Zoom scheduling is confirmed but before the consultation.
100% of Consult fee after the Zoom consultation is completed.
50% of Plan price after itinerary drafting has started.
No refunds after Final Itinerary Delivery has been delivered.
Cancellation fees apply based on project progress, not on the departure date:
No Cancellation fee before Zoom consultation scheduling is confirmed.
50% of Consult fee after Zoom scheduling is confirmed but before the consultation.
100% of Consult fee after the Zoom consultation is completed.
50% of Plan price after itinerary drafting has started.
No refunds after Final Itinerary Delivery has been delivered.
Begin Your Journey
Tailored planning for discerning solo travelers
Begin Your Journey
Tailored planning for discerning solo travelers
Begin Your Journey
Tailored planning for discerning solo travelers
© 2026 Kokou Travel Design All Rights Reserved
© 2026 Kokou Travel Design All Rights Reserved